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Commissioners Agenda for Wednesday, March 8, 2017

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

Commissioner Agenda

       
CHAIR Chris Boice    
COMMISSIONER Gary Leif    
COMMISSIONER Tim Freeman   DATE 3/8/2017 9:00 AM
Contact Email:    

1. PLEDGE OF ALLEGIANCE
"I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all.”

2. APPROVAL OF THE MINUTES OF March 1, 2017

3. CITIZEN PARTICIPATION ON AGENDA ITEMS ONLY
• Reedsport Citizens --
• Courthouse Citizens –

4. COMMISSIONERS – Intergovernmental Agreement (Commissioner Leif)
Intergovernmental Agreement between Douglas County and the City of Sutherlin for a Reading Room Library Model.

5. PARKS – Contract Award (Rocky Houston)
Order Awarding Contract in the matter of RFP#111 Douglas County Windy Cove B Restroom Replacement. The lowest bid was Benny Hempstead Excavating in the amount of $87,415.

6. PUBLIC WORKS – Emergency Contract (Cody Smith)
Emergency Contract with LTM, Inc. DBA Knife River Materials for slide repair on Greenhill Drive at Milepost 0.30. Contract payment will be on a time and materials basis. Engineer’s estimate for repair is $92,000.

7. PUBLIC WORKS – Acceptance of Relinquishment Deed (Cody Smith)
Acceptance of relinquishment deed from Oregon Department of Transportation for property containing and adjacent to Eagle Valley Road.

8. PUBLIC WORKS – Intergovernmental Agreement (Cody Smith)
Intergovernmental Agreement with the City of Sutherlin for the improvement of W Central Ave and the transfer of all County portions of W Central Ave and E Central Ave to City jurisdiction. County contribution to project shall be no more than $651,302.

9. PUBLIC WORKS – Contract Change Order (David Bebak)
Reedsport Landfill Leachate Conveyance Project Contract Change Order with Laskey-Clifton construction contract. Reduces the trench width from 24 inches to 12 inches. The contract change order is a deduction of $10,752.86.

10. PUBLIC WORKS – Intergovernmental Agreement (Cody Smith)
Intergovernmental Agreement with Oregon Department of Transportation (ODOT) for issuance of Continuous Operations Variance Permits (COVP). Agreement allows ODOT Motor Carrier Division to continue to issue COVP’s for continuous travel of over-dimension vehicles on County-approved routes.

11. CITIZEN PARTICIPATION
• Reedsport Citizens --
• Courthouse Citizens --

12. COMMISSIONERS COMMENTS

13. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board meeting will be held March 15, 2017 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR. The meeting is available via Video Conferencing to Reedsport citizens at the Reedsport Annex, 680 Fir Street, Reedsport, OR.

 

Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.



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