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Commissioners Agenda for Wednesday, March 2, 2016

Douglas County Courthouse, Room 216 Roseburg, Oregon


CHAIR Tim Freeman    
COMMISSIONER Chris Boice    
COMMISSIONER Susan Morgan   DATE 3/2/2016 9:00 AM
Contact Email:    


1. MINUTES - Approval of the Minutes of February 17, 2016

Reedsport Citizens -
Courthouse Citizens -

3. PUBLIC HEARING Planning (Keith Cubic)
On January 21, 2016, the Planning Commission approved a Plan Amendment & Zone Change from Resource to Industrial by Robert & Rebecca Rundell on a 31.91 acre parcel on State Highway 38, west of Drain. No party has appealed the Planning Commission decision, however, the Board of Commissioners must hold a hearing and take final action on the matter.

4. PUBLIC HEARING Planning -- First Reading of Ordinance (Keith Cubic)
Public Hearing on Ordinance 2016-02-02, updates of the Ambulance Service Area Plan to shorten the plan and assure consistency between the Plan and Ambulance Service Area Ordinance. The second reading will be March 16, 2016. No action needed by the Board.

5. PUBLIC HEARING Planning -- First Reading of Ordinance (Keith Cubic)
Public Hearing on Ordinance 2016-02-03, updates County Code Section 8.10, Ambulance Service Ordinance by adding definitions, clarifying duties and streamlining by referencing statutory provisions. The second reading will be March 16, 2016. No action needed by the Board.

6. ASSESSOR Tax Refund Over $5,000.00 (Roger Hartman)
Tax Court Order #16-0001 for 2012, 2013 and 2014 for the following:
- Health Care Property Investors: $8,051.79 (2012)
- Health Care Property Investors: $13,328.40 (2013)
- Health Care Property Investors: $12,589.82 (2014)

7. ASSESSOR Tax Refund Over $5,000.00 (Roger Hartman)
Value of property was reduced to reflect value of fee appraisal as provided with Board of Property Tax Appeals Petition for the following:
- Harvard Medical Park LTD: $11,249.34 (2015)

8. ASSESSOR Tax Refund Over $5,000.00 (Roger Hartman)
Board of Property Tax Appeal Petition #20 Reduction based on market information for the following:
- Costco Wholesale Corporation: $22,254.85 (2015)

9. ASSESSOR Tax Refund Over $5,000.00 (Roger Hartman)
Stipulated reduction prior to convene date. Removal of assets previously reported as disposed for the following:
- Wal-Mart Stores Inc.: $16,733.64 (2015)

10. BUILDING FACILITIES Contract Award (Kevin Potter)
One year contract with Trane US, Inc. for Cooling Equipment Service and Maintenance. Cost: $30,423.00.

11. PARKS Resolution (Gary Groth)
Resolution to apply for an Oregon Parks & Recreation Department Land and Water Conservation Fund Grant. If awarded, the grant will be used to repair the crabbing dock at Winchester Bay. Projected cost of repair: $260,000.00. The grant application amount: $125,000.00. The local match required is $135,000.00.

12. MISCELLANOUS Appointment to Planning Commission (Keith Cubic)
One position exists on the Planning Commission due to the expiring term of Javier Goirigolzarri. The vacancy was advertised with Douglas County media and two applications were received. The Planning Commission recommends the appointment of Rick Barnes to a four year term that would end February 28, 2020.

13. MISCELLANEOUS Reappointment/Appointment (Keith Cubic)
Five vacancies exist on the Emergency Medical Services Committee (EMS) due to expired terms. The positions were advertised with Douglas County Media and six applications were received. One applicant withdrew. Mr. Cubic recommends the reappointment of Lesa Beth Titus, Dwes Hutson, Ryan Peterson and Richard Holland to new terms that would end November 30, 2018 and the appointment of Brian Burke to a term ending November 30, 2018.

Reedsport Citizens
Courthouse Citizens --


The next regularly scheduled Board meeting will be held March 9, 2016 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR. The meeting is available via Video Conferencing to Reedsport citizens at the Reedsport Annex, 680 Fir Street, Reedsport, OR.


Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. Note: Department Head Work sessions are not recorded A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.

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