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Commissioners Agenda for Wednesday, January 19, 2011

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

AGENDA

       
CHAIR Joseph Laurance    
COMMISSIONER Susan Morgan    
COMMISSIONER Doug Robertson   DATE 1/19/2011 9:00 AM

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES: January 12, 2011

CITIZEN COMMENTS ON AGENDA ITEMS ONLY

1. DISTRICT ATTORNEY – Unitary Assessment Grant Agreement
Unitary Assessment (UA) Grant carryover for 2010-2011. The UA provides $135,713.72 that is used to cover all expenses for a .60 FTE Victim Advocate working with victims of crimes committed by adult offenders. These funds are from carry over grant payments previously received beginning in 2002. The Department of Justice has required that we spend $14,000.00 of the carry over in the 2010-2011 fiscal year and $20,000.00 minimum expenditure per year until the funds have been fully expended.

2. INFORMATION TECHNOLOGY – Contract Extension
On October 7, 2009 Douglas County signed a contract with Douglas Services doing business as DouglasFastnet to provide internet connectivity at a rate of $1,425.00 per month. Original contract term was 24 months. This extension provides a twelve month extension effective February 1, 2011 at a reduced rate of $750.00 per month, a savings of $8,100.00 per year.

3. LAND – Resolution
Resolution declaring that the acquisition of Temporary Construction Easements to provide for the construction of Joe Hall Creek Bridge on Tiller Trail Highway, County Road No. 1, is in the public interest. The project affects four landowners.

4. PLANNING – Order Accepting Internal Lot Line Vacation
Petitioners Robert L. and Michelle L. Johnson request vacation of the internal lot line to facilitate future development. The petitioners’ dwelling is located on one of the lots involved and the other lot is vacant. Plans for additions to the existing dwelling are limited by the current internal lot line. Upon completion of this lot line vacation, the petitioners plan to do additional structural development over the vacated lot line. Petitioners request the Board of Commissioners to vacate the existing interior lot line without a hearing pursuant to ORS 368.351.

5. PLANNING – Delegation of Authority Report
Under the Delegation of Authority Order dated June 25, 1997, a periodic report on delegated responsibilities is required. Keith Cubic, Planning Director will give a report on actions taken in administration of the County’s program on behalf of the Board of Commissioners during the fourth quarter of 2010.

6. PUBLIC WORKS – Real Estate Option and Order Accepting a Warranty Deed
Real Estate Option and Order Accepting a Warranty Deed from Thomas H. Ireland, Inc. for the acquisition of right of way to be used for the widening and realignment of Weaver Road No. 41 and Old Pacific Highway Road No. 386. Consideration is $288,000.00.

7. PUBLIC WORKS – Real Estate Option and Order Accepting Warranty Deed
Real Estate Option and Order Accepting a Warranty Deed from Thomas H. Ireland, Inc. for the acquisition of right of way to be used for the widening and realignment of Old Pacific Highway County Road No. 386. Consideration is $12,150.00.

8. PUBLIC WORKS – Real Estate Option and Order Accepting Warranty Deed
Real Estate Option and Order Accepting a Warranty Deed from Thomas H. Ireland, Inc. for the acquisition of right of way to be used for the widening and realignment of Old Pacific Highway County Road No. 386. Consideration is $44,000.00.

9. PUBLIC WORKS – Right of Entry
Right of Entry with the Cow Creek Band of Umpqua Tribe of Indians for the Weaver Road extension.

10. SHERIFF – Intergovernmental Agreement with City of Roseburg
Intergovernmental Agreement with the City of Roseburg providing a means to pass through grant funds from Douglas County to the City of Roseburg. Funds are provided by a FEMA grant administered by Oregon Emergency Management. No county funds are obligated under this IGA. An estimated $29,000.00 to $35,000.00 will be passed through to the City of Roseburg.

11. MISCELLANEOUS – Appointments to the Employee Benefits Committee
Appointments to the Employee Benefits Committee for the 2011 calendar year. This committee is comprised of Douglas County employees.

12. MISCELLANEOUS – Appointments to the Central Safety Committee
Appointments to the Central Safety Committee for the 2011 calendar year. This committee is comprised of Douglas County employees.

13. MISCELLANEOUS – Reappointment to SE Booth Avenue Road District
The SE Booth Avenue Road District has a vacant position due to the expired term of Francis Blake who would like to be reappointed to another three year term that would end December 31, 2013.

14. MISCELLANEOUS – Reappointment to the Douglas County Compensation Board
A vacancy exists on the Douglas County Compensation Board due to the expired term of Michael Winters. Traditionally, the Board has been comprised of the Budget Committee; therefore it was not advertised with Douglas County media. Michael Winters would like to be reappointed to another three year term that would end June 30, 2013.

15. CITIZEN PARTICIPATION OF COUNTY BUSINESS

16. COMMISSIONER’S COMMENTS

17. ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board of Commissioners meeting will be held January 26, 2011 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.

 

Douglas County may audio/video record the proceedings of this meeting for future broadcast or other purposes. A copy of any audio/video recording is available upon written request made to the Information Technology department. Cost is $5 per cd/dvd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.



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