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Clerk's Office >Recording Division

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Image of a warranty deed.

This office cannot:
Give legal advice
Help you fill out documents
Tell you what kind of documents to use
If you have questions about preparing a document for recording, please contact an attorney.


Fees are increasing June 1, 2014

 

How to record a document:

 
Documents may be mailed or hand carried for recording to the County Clerk's office.

Mail documents to:

Douglas County Clerk
PO Box 10
Roseburg, OR 97470
(Please include a stamped self-addressed envelope to expedite the return of your document(s).)

Reedsport Residents: You may take your documents to the Douglas County Annex in Reedsport. The clerk there can collect the fees and the document and send it to Roseburg for recording.

Physical address:

Recording hours are 8:00 a.m. to 4:00 p.m. Monday - Friday
1036 SE Douglas, Room 124
Roseburg, OR 97470
(Recording will be done on-site and your document(s) will be returned to you immediately after recording.)

Standards for recording

 

If your question has not been answered after reading the information below, please call 541-440-4320 before you present your document for recording.

All documents presented for recording must have original signatures. (ORS 93.804)

All documents presented for recording must be properly notarized.  (ORS 93.410; 205.130 (4))

At this time the only exceptions are:

DD214 (Military Discharge)
Fixture Filings (notary not required)
Mining Locations (notary not required)
Documents certified by the State Court
Certified copies of Death Certificates
Liens signed by the U S of America or the State of Oregon
Vacations signed by the Douglas County Board of Commissioners

Your document must:

Be on paper no larger than 8 ½ x 14
Have a font no smaller than 8 point.
Be on paper heavy enough not to allow bleed-through from the back side when copied

The first page of your document must contain:

1. The name(s) of the transaction
2. The name(s) of the grantor(s) and grantee(s)
3. The person and address (for mailing purposes) to whom the document is to be returned.
4. For instruments conveying or contracting to convey fee title, the true and actual consideration paid for the transfer.
5. For instruments conveying or contracting to convey fee title, tax statement information.
6. Information required for the county clerk lien record including the name of the claimant, name of the debtor, amount of the lien.

(If your document lacks any of the above items, a $20.00 nonstandard fee will be added to the regular recording fee)(ORS.205.327)

The first page of the document must also have a blank space at least 4 inches wide x 1 ½ inches high on the right hand side of the first page of the instrument for a recording sticker (if this space is not provided, you will be charged an additional $5.00 for an extra recording page).

Your document must also have an acceptable legal description such as:

a metes and bounds description,
a lot, block, subdivision,
the book and page and/or instrument number of a recorded deed where the legal can be found,
or a parcel in a partition
(Please note: The Assessors map & tax lot number and/or account number is not acceptable as a legal description for recording.)

Fees for recording

 

All fees must be paid at the time of recording. We accept cash, check, money order or credit/debit cards. Note: credit/debit cards cannot be accepted for recording by mail. Please make your check or money order payable to “Douglas County Clerk”.

If you do not include the correct amount or are more than $10.00 over the correct fee, we will return the instrument(s) to you unrecorded for proper fees.

You may wish to send a “not to exceed” check with the recording.

*Call us at 541-440-4320 or come into the office if you have specific questions about recording fees.

How to get copies

 

The Recording Division does not do research by telephone, fax or email request. If you need research done and are unable to come to the Courthouse, contact the Archives Division at 541-440-4320 for information.

Remember, you can now access all of the direct/indirect indexes of property records at the Recording Inquiry portion of this website under Deed Indexes 1995 and Older. Although no images are available, you may search by the names of the grantors and grantees and locate document identifiers.

The Recording Division also offers a subscription to the index and images from 1992 to yesterday and of images of documents back to 1971 by instrument number. The minimum fee is $90.00 for 3 months of service.

Fees for copies/research, generally:

. .
$  4.00 By mail or email, per document with minimum of research. Phone orders are accepted with credit/debit cards only.
$  5.00 By fax, per document, with minimum of research. Phone orders are accepted with credit/debit cards only.
$    .25 In office, per page, when reference is provided or minimum of research is required.
$  4.00* In office, first page, when more than a minimum of research is required. *plus .25 for each additional page
$    .25 In office, per page from Public Terminals.
$  3.75 Certification fee per document (in addition to copy cost).

 

Re-recording

 

Rerecording of the Original Document:

On a separate piece of paper, type or print the phrase contained in ORS 205.244 (2) adding who is requesting the rerecording, the reason for rerecording and the book, page and/or fee (instrument) number of the recorded document that is being corrected. Affix this new page to the original document. Please make sure you have made the correction to the original document.

The rerecording fee depends on the type of document you are rerecording. In general, Deeds are $36.00 for the first page, $5.00 for each additional page to rerecord. Mortgages and Deeds of Trust are also $36.00 for the first page, $5.00 for each additional page to rerecord, however some types of documents that refer to Mortgages and Deeds of Trust may be $38.00 for the first page $5.00 for each additional page. Other documents like Covenants and Liens are also $38.00 for the first page, $5.00 for each additional page to rerecord. Please contact this office for current rerecording fees. Remember, the cover sheet/rerecording certificate you are required to attach counts as the new first page of this document.

    205.244 Recording of corrected instruments. (1) An instrument that has been previously recorded may be rerecorded to make corrections in the original instrument.

    (2) The County Clerk shall record an instrument presented for rerecording as provided in subsection (1) of this section. The corrected instrument need not be acknowledged again. The person presenting the instrument for rerecording shall cause a rerecording certificate to be affixed to the first page of the instrument or added as a new first page to the instrument. The rerecording certificate shall contain the words
"Rerecorded at the request of ____________________________________ to correct ____________________________________.   Previously recorded in book _________________ and
page _____________________, or as fee number __________________________."

    (3) A certified copy of a recorded instrument may not be altered for the purpose of correcting the original instrument. The person presenting the instrument may present an unaltered certified copy of the recorded instrument when it is attached to a cover sheet authorized by ORS 205.234 (2). The cover sheet must contain the rerecording certificate described in subsection (2) of this section. The rerecorded document may include attachments identified on the cover sheet that are necessary to make the corrections.

    (4) A county clerk shall not incur civil or criminal liability, either personally or in an official capacity, for recording a corrected instrument under this section. [1991 c.230 §9; 2009 c.302 §1]

 

Rerecording of Certified Copies:

If the original document cannot be located, certified copies of previously recorded documents may also be rerecorded for correction, however, the actual certified copy CANNOT be altered in any way. Please refer to ORS 205.244 (3) above.

 

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Notice: The information provided here is for convenience ONLY.  The records located at the Douglas County Clerk's office are the one and only legal instruments.  Although reasonable attempts are made to maintain this information as accurate as possible, these documents are being provided as an informational convenience ONLY.  Douglas County in no way will be liable for any inaccuracies, inconsistencies, errors, omissions, or other deviations in these documents from the original copies maintained and filed at the Douglas County Clerk Office, Roseburg, Oregon.