 This office cannot:
Give legal advice
Help you fill out documents
Tell you what kind of documents to use
If you have questions about preparing a document for recording,
please contact an attorney.
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How to record a document:
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| Documents may be mailed or hand carried
for recording to the County Clerk's office.
Mail documents to:
Douglas County Clerk
PO Box 10
Roseburg, OR 97470
(Please include a stamped self-addressed envelope to expedite
the return of your document(s).)
Physical address:
Recording hours are 8:00 a.m. to 4:00 p.m. Mon. - Fri.
1036 SE Douglas, Room 221
Roseburg, OR 97470
(Recording will be done on-site-your document(s) will be
returned to you immediately after recording.)
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Standards for recording
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Your document must:
Be on paper no larger than 8 ½ x 14
Have a font no smaller than 8 point.
Be on paper heavy enough not to allow bleed-through from
the back side when copied
The first page of your document must contain:
1. The name(s) of the transaction
2. The name(s) of the grantor(s) and grantee(s)
3. The person and address (for mailing purposes) to whom
the document is to be returned.
4. For instruments conveying or contracting to convey fee
title. The true and actual consideration paid for the transfer.
5. For instruments conveying or contracting to convey fee
title. Tax statement information.
6. Information required for the county clerk lien record
including the name of the claimant, name of the debtor,
amount of the lien.
(If your document lacks any of the above items, a $20.00
nonstandard fee will be added to the regular recording
fee)(ORS.205.327)
The first page of the document must also have a blank space
at least 4 inches wide x 1 ½ inches high on the first page of the instrument for a recording sticker
(if this space is not provided, you will be charged an additional
$5.00 for an extra recording page).
Your document must also have an acceptable legal description
such as:
a metes and bounds description,
a lot, block, subdivision,
the book and page and/or instrument number of a recorded
deed where the legal can be found,
or a parcel in a partition
(Please note: The Assessors map & tax lot number and/or
account number is not acceptable as a legal description
for recording.)
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Fees for recording
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All fees must be paid at the time of recording, cash, check or money order. Please make
your checks payable to "Douglas County Clerk".
If you do not include the correct amount or are more than
$5.00 over the correct fee, we will return the instrument(s)
to you unrecorded for proper fees.
You may wish to send a "not to exceed" check with
the recording (estimate the highest amount the document could
cost at $41.00 for the first page, $5.00 for each additional
page, make your check "not to exceed" that amount).
*Call us at 541-440-4320 or come into the office if you have
specific questions about recording fees.
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How to get copies
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| This office does not do research
by telephone or fax requests. The Oregon Revised Statutes require
prepayment before copies can be made or research done. You will
need to be able to provide us with a name you wish researched,
a book, page and/or instrument number of a document you wish
a copy of, or as much information as you can about the research
you wish done.
You may come into our office at any time to purchase copies
or research documents.
Fees for copies/research, generally:
| $ 4.00 |
By mail, per document when reference is provided. | .
| $ .25 |
In office, per page, when reference is provided or
minimum of research is required. |
| $ 4.00* |
In office, first page, when more than a minimum of research is required.
*plus .25 for each additional page |
| $ .25 |
In office, per page from Public Terminals. |
| $12.00* |
Lien search (Federal/State Tax Liens only;
includes Lien Certificate). *per name |
| $ 3.75 |
Certification fee per document (in addition to copy cost). |
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Re-recording
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Rerecording of the Original Document:
On a separate piece of paper, type or print the phrase contained below from ORS 205.244, adding the reason for rerecording and the book, page and/or fee (instrument) number of the previous recording that is being corrected. Affix this new page to the original document (Please make sure you have made the correction to the original document).
The rerecording fee is $31.00 for the first page, $5.00 for each additional page.
ORS 205.244 Recording of corrected instruments. (1) Any instrument that has been previously recorded may be rerecorded to make corrections in the original instrument. (2) The County Clerk shall record an instrument presented for rerecording as provided in subsection (1) of this section. The corrected instrument need not be acknowledged again. The person presenting the instrument for rerecording shall cause a rerecording certificate to be affixed to the first page of the instrument or added as a new first page to the instrument. The rerecording certificate shall contain the words
"Rerecorded at the request of ____________________________________ to correct ____________________________________.
Previously recorded in book _________________ and
page _____________________, or as fee number __________________________."
(3) A County Clerk shall not incur civil or criminal liability, either personally or in an official capacity, for recording a corrected instrument under this section. [1991 c.230 §9]
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| Notice: The information provided here is for convenience ONLY. The records located at the Douglas County Clerk's office are the one and only legal instruments. Although reasonable attempts are made to maintain this information as accurate as possible, these documents are being provided as an informational convenience ONLY. Douglas County in no way will be liable for any inaccuracies, inconsistencies, errors, omissions, or other deviations in these documents from the original copies maintained and filed at the Douglas County Clerk Office, Roseburg, Oregon. |
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