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Clerk's Office >Medical Records

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In November 2014, the Douglas County Clerk became responsible for medical records created through June 30, 2014, for former clients of the Douglas County Mental Health Division.

The new location of the Mental health Medical Records Office is: 

Douglas County Courthouse
Room 101
1036 SE. Douglas Avenue
Roseburg, OR  97470

(Mailing address:

Douglas County MH Medical Records, Douglas County Clerk, PO Box 10, Roseburg, OR 97470)

The Medical Records Office is generally open Monday through Fridays, 9:00am to Noon.

The Mental Health Medical Records Office can be reached via telephone (541) 440-3636 or fax (541) 677-5818.

Please note the below REVISED FEE SCHEDULE which went into effect April 17, 2015: 

Fee Schedule
Requestor Type: Records Production Fee: Effective Date:

Social Security Administration/Supplemental Security income (SSA/SSI)

$18-22.50 ($18 for 1st through 10th page then increases $.25/page over 10; at 20th page each page thereafter up to 40 pages is $.10 additional per page); Maximum fee is $22.50 (40 and more pages) - FEES set by SSA

Currently in Effect

(Prior to 2013)

Other Requestors (Attorneys, DHS, Court-related, Third Party Insurance Companies, etc.)

The Lesser of:

(a) $30 for up to 10 pages; $.50/page for 11 to 50 pages and $.25/page thereafter. An additional $5 is assessed to return records via first class mail. (ORS 192.563)

OR

(b) The actual cost to produce records on an hourly basis rounded to the closest 15 minutes.  An additional $5 is assessed to return records via first class mail. (ORS 192.563)

 

Currently in Effect

(Prior to 2013)

 

 

04/20/2015

Research Fee (Applied to requests that produce no medical records.) $10.00
Currently in Effect (03/01/2015)
Former MH Clients, Healthcare Providers

The Lesser of:

(a) $20 for up to 20 pages; $.50/page for 21 to 50 pages and $.25/page thereafter. An additional $5 is assessed to return records via first class mail. (ORS 192.563)

OR

(b) The actual cost to produce records on an hourly basis rounded to the closest 15 minutes.  An additional $5 is assessed to return records via first class mail. (ORS 192.563)

 

07/01/2015

 

 

 

07/01/2015

 

 

 

  Notice: The information provided here is for convenience ONLY.  The records located at the Douglas County Clerk's office are the one and only legal instruments.  Although reasonable attempts are made to maintain this information as accurate as possible, these documents are being provided as an informational convenience ONLY.  Douglas County in no way will be liable for any inaccuracies, inconsistencies, errors, omissions, or other deviations in these documents from the original copies maintained and filed at the Douglas County Clerk Office, Roseburg, Oregon.