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 00077

BEFORE THE DOUGLAS COUNTY BOARD OF COMMISSIONERS
Douglas County Courthouse, Room 216 Roseburg, Oregon

AGENDA

       
    DATE 06/26/2013 9:00:00 AM
CHAIR Doug Robertson    
COMMISSIONER Joseph Laurance    
COMMISSIONER Susan Morgan    

PLEDGE OF ALLEGIANCE

MINUTES of the Board meeting held on June 19, 2013

CITIZEN PARTICIPATION ON AGENDA ITEMS ONLY

1. PUBLIC HEARING – ANNEXATION OF PROPERTY (Keith Cubic)
Annexation of Property and “Order Incorporating Territory” to the Douglas County Fire District No. 2. Chief Petitioner: OWEN.

2. HEALTH AND SOCIAL SERVICES – SOFTWARE LICENSE AGREEMENT (Peggy Madison)
Software License Agreement with Pinnacle health Informatics – Business intelligence and Data Warehouse System. Cost: $33,919.47 plus maintenance fee.

3. INFORMATION TECHNOLOGY – CONSENT TO TRANSFER AGREEMENT (Kevin Potter)
Transfer of antenna site lease agreement at Cinnamon Butte with Oregon State Police (Lessee) to Oregon Department of Transportation for management of statewide radio project. There will be no change in lease amount.

4. JUVENILE – INTERGOVERNMENTAL AGREEMENT (Aric Fromdahl)
Intergovernmental Agreement with the State of Oregon by and through its Oregon Youth Authority (OYA) which provides funding to Douglas County for Juvenile Crime Prevention Basic & Diversion Services. Total funding allocated to Douglas County for July 1, 2013 – June 30, 2015 is $442,862.00.

5. JUVENILE – INTERGOVERNMENTAL AGREEMENT (Aric Fromdahl)
Intergovernmental Agreement with the State of Oregon by and through its Youth Authority provides reimbursement to Douglas County for expenses related to youth and “flex fund” spending to keep Douglas County youth offenders out of Oregon Youth Authority custody. Funding allocated to Douglas County for July 1, 2013 – June 30, 2015 is not to exceed $15,519.00.

6. LAND – RENEWAL OF MEMORANDUM OF UNDERSTANDING (Gary Groth)
Renewal of a 2011 memorandum of Understanding between Douglas County and the Oregon Department of Forestry concerning the County’s Woodland Assistance Program. The annual agreement will renew for one year beginning July 1, 2013 and expire June 30, 2014.

7. MANAGEMENT & FINANCE – ORDER ADJUSTING APPROPRIATIONS FOR FISCIAL YEAR 2012-13 (Jessica Pence)
Appropriations adjustments for the fiscal year ending June 30, 2013 in the General Fund, Public Safety Fund, County Fair Fund, County Forest Management Fund, Capital Projects Fund, Dog Control Fund, Law library Fund, Industrial Development Fund and Employee Benefit Trust Fund.

8. MANAGEMENT & FINANCE – ORDER TO ADOPT BUDGET, MAKE APPROPRIATIONS, LEVY AND CATEGORIZE TAXES FOR FISCAL YEAR 2013-14 (Jessica Pence)
Budget Adoption for the Fiscal Year 2013-2014.

9. PARKS – STORAGE BUILDING LEASE (Gary Groth)
Second modification of a lease with Roseburg Rotary. The Roseburg Rotary Foundation leases a building at River Forks Park to store equipment for the Festival of Lights. This modification updates the lessees name and the insurance requirements.

10. PUBLIC WORKS – ORDER VACATING PROPERTY (Robb Paul)
Order vacating a portion of Ada County Road, No. 49A.

11. SHERIFF – CONTRACT WITH MARINE BOARD (John Hanlin)
Contract with the Marine Board for patrol of Douglas County waterways. Revenue: Amount not to exceed $220,864.00.

12. SHERIFF – CONTRACT EXTENSION (John Hanlin)
Second Contract Extension with Consolidated Food Management for food services to the jail. Cost varies depending on service and item.

13. MISCELLANEOUS – SALE TO BEAR CREEK TIMBER (Paul Meyer)
Order approving the Douglas County Industrial Board’s sale of real property in Drain to Bear Creek Timber in the amount of $186,698.49 plus payment of property taxes.

14. MISCELLANEOUS – APPOINTMENT TO THE HOUSING AUTHORITY OF DOUGLAS COUNTY (Commissioner Robertson)
A vacancy exists on the Housing Authority of Douglas County due to the expired term of Jamie Sanchez who was in a designated “resident” position. She does not seek reappointment. The vacancy was advertised with Douglas County media and 17 applications were received. The Board recommends appointing Arthur Perry into the vacant position with a term ending April 14, 2017. NOTE: a second vacancy exists due to the resignation of Stewart Liebowitz and there has been no applications received at this time. The position will be advertised again.

15. MISCELLANEOUS – APPOINTMENT/REAPPOINTMENT TO THE DOUGLAS COUNTY LIBRARY BOARD (Harold Hayes)
Two vacancies exist on the Douglas County Library Board due to the expired terms of Kathy Vejtasa who is not eligible for reappointment as she has served two full consecutive terms. Shawn Romine’s first term ends June 30, 2013. He does not seek reappointment. The positions were advertised with Douglas County media and four applications were received. The Library Board unanimously agreed to appoint Jeff Pugh and Terry Ann Webber to terms that would end June 30, 2017.

16. MISCELLANEOUS – APPOINTMENT/REAPPOINTMENT TO THE LOCAL PUBLIC SAFETY COORDINATING COUNCIL (LPSCC) (Commissioner Laurance)
The LPSCC has twenty vacancies due to expired terms and staffing changes. The LPSCC roster is made up of positions permanently appointed by virtue of the position. The Council recommends the appointments of the following to serve on the Council: Joseph Laurance (Commissioner, Chair); Jim Burge (Roseburg Chief of Police); Don Brown (Myrtle Creek Chief of Police); John Hanlin (Douglas County Sheriff); Rick Wesenberg (District Attorney, Vice Chair); Randy Garrison (Circuit Court Judge); Dan Bouck (Public Defender Attorney); Allen Boice (OR Department of Corrections); Aric Fromdahl (Douglas County Juvenile Department Director); Peggy Madison (Director of Health & Social Services); Sharon Harrison (City of Winston Mayor); Doug Ladd (Oregon State Police – Roseburg Office – non voting member); Robyn Jacobson (Oregon Youth Authority District Supervisor – non voting member); Mark Fandrey (Reedsport Police Department); Bruce Piper (Adapt); Steve Schenewerk (Community Baptist Church); Lisa Lewis (Oregon Department of Human Services); Gillian Wesenberg (Commission on Children & Families); and Lance Colley (Roseburg City Manager). The terms will end June 30, 2014 to keep the roster up-to-date.
17. CITIZEN PARTICIPATION

18. COMMISSIONER’S COMMENTS

ADJOURNMENT AND NEXT MEETING
The next regularly scheduled Board meeting will be held July 3, 2013 at 9:00 a.m. in Room 216 of the Douglas County Courthouse, Roseburg, OR.

 

Douglas County may video/audio record the proceedings of this meeting for future broadcast or other purposes. A copy of any video/audio recording is available upon written request made to the Information Technology department. Cost is $5 per dvd or cd copy plus $2 shipping costs. Send a money order to: Douglas County Information Technology, 1036 SE Douglas, Room 123, Roseburg, OR 97470. Please include dates of requested dvd's or cd's and shipping address.

As part of public policy, Douglas County will attempt to provide public accessiblilty to services, programs and activities. If accommodation is needed to participate at this meeting, please contact the Board of Commissioner's office (541) 440-4201 at least 48 hours prior to the scheduled meeting time.